The Key focus for this role is to provide general recruitment and administrative support to the HR Supervisor and the Director of HR & Admin, which will include assisting with a variety of HR day-to-day management of the full employee life cycle, as well as maintaining and improving HR processes and systems.
This Role will be based at:
Our company offices in Exeter
This role will report to:
Assist with the ongoing recruitment activities of the company, including:
Maintaining relationships with agency partners,
Ensuring jobs are advertised on the company and other websites as agreed,
CV tracking, including managing the review process and organising interviews as required,
Effectively communicating with candidates to ensure that that their experience, whether they are recruited or not, is positive throughout the recruitment process.
Assist with new hires preparation, including ensuring that preparation for new starters is completed in a timely way.
Assist with new hire onboarding, including ensuring all required documents are scanned and filed, and arranging inductions meetings as required.
Ensuring employee data is regularly updated and maintained – both in JFL’s HR management software, and individual employee HR files.
Assist with the administration of the company’s learning programmes, which will include keeping e-learning platforms updated, and may include making arrangements for training courses as needed.
Maintaining effective systems for ensuring that various HR processes and notifications are completed/sent out in a timely way (eg. new employee pension notifications, probation review forms, appraisal forms, etc.).
From time to time, as requested, taking minutes at meetings.
And any other duties that might reasonably be required.
Relevant administrative or recruitment experience.
An excellent level of both written and spoken English.
Excellent IT skills with advanced MS Office, Excel and Word.
Excellent organisational and attention to detail skills, demonstrate examples of multi-tasking and an ability to juggle competing priorities.
Must interact well with others in a sensitive and effective way - a team player.
Understand the importance of confidentiality and use of discretion.
Must be flexible, successfully adapting to changing demands and conditions.